Stakeholder Policy and Advocacy - Project Officer

Be part of a team that makes a difference

Victoria's premier farmer lobby – the Victorian Farmers Federation (VFF) is seeking a Project Officer to administer and deliver assigned projects administered by the VFF.

About the role

The Project Officer is responsible for the administration and delivery of assigned funded projects administered by the Victorian Farmers Federation. For example the Look Over the Farm Gate mental health and wellbeing initiative which delivers grants for community events and mental health training in rural Victorian communities and other projects This role includes providing support for a range of other project administered by the VFF and is a great opportunity to get involved in projects that can make a real difference to the rural sector.

In undertaking your role as Project Officer, responsibilities will include:

a)         Provide guidance and support to community members in the grant application process.

b)         All administrative functions associated with grant obligations which includes correspondence, assessment, processing applications and preparation of application schedules for relevant committees as required.

c)         Monitor and review project expenditure against project funding, including coding of invoices for reimbursement to grant recipients. Provide updates and reports to the VFF and also the Steering Committee..

d)         Ensure performance outcomes and measures for key project goals, monitoring, reporting and communication obligations are met in line with grant agreements.

e)         Develop and maintain professional relationships with appropriate Government administrators on contract matters, ministerial staff, and other organisations.

f)          Prepare content regarding the projects assigned for delivery across digital and traditional communication channels including Facebook, Twitter, website, quarterly e-news, articles, fact sheets as required.

g)         Review, preview contracts and ensure all contract objectives are met

h)         Ensure effective program/project evaluation, adoption of feedback and continuous improvement in program delivery

i)          In conjunction with VFF Financial Governance Manager and Company Secretary ensure that the financial reporting for each program is accurate and timely

j)          Contribute to the ongoing development and refinement of management and operational systems, guidelines and work practices.

k)         Other duties as directed by the Stakeholder, Policy and Advocacy Manager and VFF Financial Governance Manager and Company Secretary.

Skills and Experience

The successful applicant will be currently undertaking or holding a recognized degree and/or experience in Project Management or Business.

  • Experience in project administration
  • Australian Drivers Licence
  • High level of empathy for the rural sector
  • Competency with Microsoft Office including Excel and Access is desirable
  • Highly organised and capable of planning and prioritising
  • Results focused, demonstrated accountability
  • Strong analytical, interpersonal and communication skills, highly motivated
  • Ability to prepare accurate and informative documentation, to communicate effectively with employees, contractors, managers, Government and the public on project administrative matters and to recommend work practice improvements.

This a full time 12 month maximum term position. Salary commensurate with experience

Applicants must address the selection criteria in their application. The selection criteria can be found within the position description, which can be obtained from the VFF Website;

For more information contact the VFF Workplace Relations Department on 1300 442 481 or

Applications close COB Monday 27 May 2019

Stakeholder Policy and Advocacy Advisor - Water and General Policy

Be part of a team that makes a difference

Victoria's premier farmer lobby – the Victorian Farmers Federation - is seeking a Stakeholder Policy and Advocacy Advisor – Water and General Policy for the provision of strategic and high level policy advice within the VFF Stakeholder Policy and Advocacy Division.

About the role

The Victorian Farmers Federation is a national leader in agricultural policy. As Stakeholder Policy and Advocacy Advisor – Water and General Policy advocating for and on behalf of members is a core function, as is managing stakeholders to demonstrate the benefits of VFF’s advocacy to the broader farming community. The identification of emerging issues and trends in Water and General policy and the development of strategies and priorities to support the interests of VFF members and all Victorian farmers are key requirements of this position.

This is a great opportunity to extend your policy development skills in a unique environment, and establish unrivalled industry and political networks.

In undertaking the Stakeholder Policy and Advocacy Advisor – Water and General Policy role, responsibilities will include:

  1. Assist the Stakeholder Policy and Advocacy Manager in managing the development of policy and contribute to the development of water and general policy to ensure its successful implementation, including identification of issues, research and analysis, prioritization of research and policy development.
  2. Coordinate advocacy efforts to ensure there is consistent and effective presentation of the VFF’s position to Government and other stakeholders in relation to water and general policy.
  3. Proactively work with ‘key stakeholders’ (industry groups, politicians, bureaucrats, environmental groups), under the direction of the Manager Stakeholder, Policy and Advocacy to promote the Victorian Farmers Federation position on issues, through publications, events and the media.
  4. Provide operational level policy advice to the Manager Stakeholder, Policy and Advocacy and members of the Victorian Farmers Federation.
  5. Effectively communicate policy outcomes and positions across the business and to VFF members and other key stakeholders
  6. Communicate with VFF members in relation to policy issues, and ensure channels of communication are managed to provide feedback to the Victorian Farmers Federation
  7. Provide executive support to the VFF Policy Council, sub-committees and other Councils and committees as directed by the Manager Stakeholder, Policy and Advocacy.This shall involve attending to Committee administration, liaison with members and the Chairperson, preparing Agendas as required for meetings, producing minutes and circulating information as needed
  8. As directed by the Manager Stakeholder, Policy and Advocacy, prepare submissions and correspondence
  9. Other duties as required

Skills and experience

The successful applicant will have tertiary qualifications and/or significant experience in General Policy development, stakeholder management and lobbying.  

Experience in Water policy and an understanding of farming systems and natural resource management would be highly regarded.

Ability to establish networks within the agriculture sector.

You must be able to work collaboratively, possess a high level of motivation to work autonomously and the ability to work under tight deadlines.   

A demonstrated understanding of the agricultural industry and/or an interest in establishing a career in the agricultural industry.

Excellent oral and written communications skills. This role requires the ability to convey complicated ideas and policy justifications to a number of audiences and a number of formats.

This position requires demonstrated experience in a similar senior capacity, within a complex issue-rich work environment

This position will require a number of writing techniques to be employed, such as professional submission writing, magazine articles, and policy briefs.  An ability to write succinctly will be highly regarded.

As the role entails leading policy development within a Division, in consultation with elected members, well developed consultation, communication and negotiation skills are required,

This role entails liaising with executive, politicians, members and councilors and involves handling of confidential and sensitive information, the ability to maintain confidentiality and trust within the VFF is an absolute requirement for this role.

Australian Driver’s Licence

Further details

Salary will be commensurate with experience. Applicants must address the selection criteria in their application. The selection criteria can be found in the position description on the VFF website:  

For more information contact the VFF Workplace Relations Department on 1300 442 481 or

Applications close COB Friday 17 May 2019